Important Functions of Preventive Maintenance Software
To ensure that your equipment runs smoothly and that business isn’t halted due to equipment breakdown, schedule preventive maintenance tasks seamlessly with maintenance management software. Preventive maintenance software provides the following important functions.
Generate and Track Work orders
CMMS systems typically include a work order management system that records and tracks all work orders. Work orders are the backbone of your maintenance operations, so any CMMS system should enable you to handle a heavy flow of work orders with ease.
A work order management system allows you to assign employees and job procedures to work orders and captures labor, parts, and material costs. You can also use a work order system to track job time, response time, equipment downtime, equipment history, and more. Work orders can also have linked drawings, pictures, documents, video clips and other files to allow for the accurate information to be available at all times, for all technicians.
Produce Comprehensive Reports and Graphs
The reporting module of a CMMS system enables you to generate meaningful and easy-to-understand reports, helping you to spot trends, identify opportunities for improvement and make empowered critical business decisions. You can use reports to monitor many areas, including equipment performance, work order completion, employee productivity and material usage. A CMMS will typically provide you with ready-to-run reports as well as give you the ability to create customized reports.
Ability to Access Software Online
Today’s maintenance workforce needs to be able to access data and information about their assets remotely. Many CMMS vendors offer web-based maintenance software allowing users to access maintenance data via a web browser, so they can log into the system when they are on the road or away from the office.
Gain control of spare parts, equipment, and tools for efficient management, reducing searches and unplanned downtime. Many inventory management modules are underutilized, making every maintenance task more time-consuming than necessary. Spend less time locating spare parts with an effective inventory management system that tracks and manages inventory at multiple sites.
The assets module of preventive maintenance software eliminates the need for costly and time-consuming manual tracking processes. You can use the assets module to enter information about each of your assets, including all associated parts and procedures, warranties, codes, meter readings, and more.
Prior to purchasing preventive maintenance software, assess your needs and then learn about the features and functions of the systems you’re considering. Your organization is constantly evolving, so it’s also important to select flexible, customizable CMMS software that allows you to adapt to these changes.