If you use computerized maintenance management software (CMMS) or enterprise asset management (EAM) software to track maintenance functions, work orders can help you maintain detailed records. CMMS/EAM software work orders are used to formally request maintenance work that needs to be performed as well as communicate important information about the task to others who are involved.
Assigning type to work orders can help you track the type of labor performed, determine work priorities, and assign a critical rating to each piece of equipment. Gathering and analyzing data about work order type enables you to determine whether it’s best replace or repair a piece of equipment. For example, if a maintenance manager looks back on work orders and finds that a number of unexpected repairs have been performed on a particular asset, he or she may determine that it would be best to replace it. Below are the main types of work orders used in CMMS software.
Types of CMMS/EAM Software Work Orders:
General Work Order
A general work order is any maintenance task that isn’t considered a preventive maintenance, inspection, emergency, or corrective maintenance task. General work orders may include tasks like setting up new equipment, dismantling old equipment, or painting walls, for example.
A preventive maintenance work order is a scheduled routine maintenance task performed on individual assets or groups of assets. Preventive maintenance keeps equipment in its existing state and prevents deterioration or failure. Preventive work orders define resource requirements, instructions, checklists, and notes for each task.
You must associate a preventive maintenance work order with a schedule to ensure that the maintenance task is performed at a specific time interval, such as every 180 days, or in the case of fleet maintenance, after a set number of miles. Preventive maintenance is carried out on all items for which a failure would have serious consequences.
An inspection work order requires a maintenance technician to audit or inspect an asset based on a predetermined set of parameters. Inspections are usually time-based. During an inspection, a maintenance technician may identify a problem and then create a new work order to correct that problem.
An emergency work order is generated when an unscheduled breakdown occurs and an asset needs to be repaired right away. An emergency work order is used to record and track any reactive work performed that was not planned beforehand. Once the work is complete, the maintenance technician can provide information in the work order about what happened, why the breakdown occurred, what was done about it, and what can be done to prevent it from occurring again.
A corrective maintenance work order is generated when a maintenance technician discovers a problem while completing a preventive maintenance, inspection, general, or emergency work order. Corrective maintenance is performed to identify, isolate, and rectify a fault so that the equipment, machine, or system can be restored to its original condition. Unlike an emergency work order, a corrective maintenance work order is planned and scheduled because the failure was identified in time. A corrective maintenance work order may consist of the repair, restoration, or replacement of equipment.
Tracking different types CMMS/EAM software work orders will help your organization to lower costs and improve the efficiency of your assets. Using CMMS preventive maintenance software can also save your organization time and create a safer working environment. Contact DPSI today if you’d like to sign up for a free trial of our preventive maintenance software.