Scheduling Keeps Maintenance on Track
Bogart uses the Export Utility to generate daily, weekly, and periodic maintenance schedules. “We export the PM work orders into a spreadsheet, meet with the team, make any changes and then publish the schedules as an Excel spreadsheet.”
The maintenance department also handles interval-based schedules, such as regulatory inspections, using reminder work order types. The reminder appears 30 days before the due date of a state inspection in order to schedule the inspection and downtime. “Using iMaint scheduling, I would say our unplanned downtime has fallen to 5% or less,” Bogart added.
As a food-processing facility, sanitation is high priority, and is the responsibility of all employees. While the maintenance department does not perform regular sanitation tasks and schedules, anytime a food contact surface is affected by maintenance activities a standard sanitation practice is followed.
“I would say we use 70-80% of iMaint capability within the various modules. We have created several different work types and five unique statuses for maintenance so that we are clear on what is being done,” Bogart explained, but continued to define how each iMaint module contributes to the whole maintenance plan. “We really rely on the whole suite of modules. Of course, scheduling and work orders are critical to maintenance on a day-to-day basis. We track various inventory in six different warehouses. We use purchasing to manage vendors and suppliers with all maintenance purchase orders going through iMaint.”
“Another way we stay on top of maintenance is with the web work requester. This is available to anyone in the company. The work request goes to the scheduler, who processes the request, orders parts, and schedules labor to complete the repair after review. We use iMaint all day every day!” concluded Bogart.