• Nov 08, 2013

    DPSI User Group Conference Recap
    Category :

    Everyone had a very busy and productive time at the recent DPSI User Group Conference in Greensboro, NC, learning how to “Unlock Your CMMS Potential.” We had general sessions that included discussions on industry potential, using Key Performance Indicators, discovering how to communicate more effectively, and exploring the real possibilities uncovered by Root Cause Analysis. Specific sessions covered both current and future releases of both PMC and the iMaint family of products, including the new Android/iOS tablet and smartphone apps for iMaint Mobile.

    DPSI User Group Conference


    A great mix of first-time attendees and returning customers created many opportunities for networking. Customer presenters also provided sessions on operational excellence and going paperless, showcasing their real-world experiences to assist others. Both the Professional Services Corner and Customer Support Corner provided one-on-one opportunities to unlock even more potential using their maintenance system.

    Presentations are available at, in Customer Corner, a secure customer-focused location.


  • Nov 06, 2013

    Using Your CMMS System to Identify Cost-Saving Opportunities
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    In today’s struggling economy, companies are looking for ways to identify and implement cost-saving measures. A CMMS system, which is used to record, manage, and communicate day-to-day operations in your maintenance department, can save you money in a number of ways. The following are areas in which large cost savings can result through the implementation of equipment maintenance software



    • Labor costs
    • Rework
    • Spare parts
    • Customer turnover
    • Equipment replacement
    • Equipment downtime


    With a CMMS, you can immediately lower operational costs by minimizing downtime, reducing inventory, and eliminating overtime and contractor costs. Better work planning and scheduling also increase employee productivity. To put it simply, properly implemented equipment maintenance software can save your company time and money.

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  • Sep 19, 2013

    There’s More to Maintenance Software Than Work Orders
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    At its core, maintenance software is a tool that allows you to generate and schedule work orders and get the right people to do each job. Maintenance software automates paper processes by enabling people to create requests for maintenance work. Maintenance workers then enter the requests into the computerized maintenance management system software (CMMS), which generates the work orders. However, when it comes to the functions of a CMMS, work order generation is only the tip of the iceberg.



    Today’s CMMS systems offer powerful features that earlier systems didn’t have and help you manage a wealth of data. Modern CMMS systems are capable of accommodating hundreds of users across multiple sites. They can be used to manage purchasing and budgeting activities as well as labor and equipment. Some of the benefits of preventive maintenance software include the following:

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  • Sep 12, 2013

    8 Common Pitfalls to Avoid When Implementing an EAM System
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    Upwards of 95% of all EAM software implementations fail to deliver the desired results. The underlying cause of most EAM failures can be traced back to the early stages of the implementation process. Implementation activities often cost organizations more than the software itself, so it makes sense to learn about concepts and practices that can help prevent implementation failure. To maximize your chance of success when implementing facility maintenance software in your organization, avoid these 8 common pitfalls.



    1. Failing to understand the true cost of full EAM implementation

    EAM vendors that want to win your business will try to provide you with the most competitive bids possible. They might be reluctant to reveal implementation costs upfront for fear that they won’t be chosen for the sale. The practice of hiding the full costs of implementation isn’t uncommon in the maintenance software industry because many EAM software vendors are more interested in selling their software than fixing an organization’s problems. Be sure to select a vendor that not only offers competitively priced software but that also works closely with you to align your organization’s processes with their software’s functionality.

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  • Sep 09, 2013

    Facility Maintenance Software: 5 Benefits of Barcoding Technology
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    Reduce data entry time and costly errors while boosting productivity by integrating your facilities management software with barcoding technology.  Many maintenance management software vendors are offering barcoding capability as an included feature or add-on to improve the timeliness and accuracy of data input in their CMMS/EAM systems.



    Barcoding technology links work orders, spare parts, assets, and purchase orders. Barcode data collection systems typically consist of barcode labels, printing equipment to produce the labels, and barcode reading equipment. The following are the top 5 benefits of using barcoding technology with your maintenance software.


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  • Sep 02, 2013

    Successfully Justifying EAM/CMMS Software to Upper Management
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    Are you trying to switch to new equipment maintenance software because the system you’re currently using isn’t meeting your needs? Maintenance managers understand the benefits of EAM/CMMS software, realizing that it helps them control costs and better manage their equipment and assets. Nevertheless, few managers are capable of articulating and translating the benefits of equipment maintenance software to senior management in a meaningful and persuasive way, especially in the face of competing priorities.


    Upper management often views maintenance as a cost that must be minimized rather than an arm of the organization that increases profitability. However, the market demands efficiency in all areas, including maintenance. An organization that fails to upgrade its EAM/CMMS software will be at a major disadvantage if its competitors take a more proactive approach to eliminating maintenance inefficiencies. An effective EAM/CMMS system ensures that your assets are fully optimized and that maintenance is completed in a timely and efficient manner, leading to a reduction in costs.

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  • Aug 27, 2013

    How to Meet OSHA Regulations and Ensure Worker Safety with a CMMS
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    The mission of the Occupational Safety and Health Administration (OSHA) is to set and enforce standards that assure a safe and healthful workplace. OSHA professionals perform site safety and health audits across the country to verify whether employers are doing their part to prevent worker illness and injury.



    A computerized maintenance management system (CMMS) can act as your organization’s internal inspector, protecting worker health and safety while meeting OSHA regulations. A CMMS can prevent your company from paying steep fines by giving you the tools needed to implement a safety program and schedule safety-related tasks, such as fire alarms, drills, and evacuations.

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  • Aug 19, 2013

    Achieving ISO 9000 Certification with a CMMS Program
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    Whether to meet customer preferences or regulatory/contractual requirements, a growing number of organizations seek International Organization for Standardization (ISO) certification. ISO develops international management system standards to ensure that products and services are safe, reliable, and of good quality. ISO standards help organizations reduce costs, minimize waste and errors, and access new markets. However, ISO is not involved in the certification of the standards it develops. Private, external certification bodies perform ISO certification.



    ISO 9000 standards address various aspects of quality management and provide organizations with guidance and tools to ensure that their products and services meet customers’ requirements and that their quality is consistently improved. Years ago, ISO standards were revised to require computerized maintenance management system (CMMS) programs in place of older manual systems, which were prone to error. CMMS programs help organizations modernize their maintenance management processes and meet ISO standards.

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  • Aug 13, 2013

    Is Your Maintenance Management Program Reactive or Proactive?
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    Anyone who works in maintenance is probably aware of the frustrating consequences of unexpected equipment breakdown. Many organizations have hundreds or even thousands of pieces of equipment to maintain, and a single breakdown could bring operations to a halt. While there’s no arguing with the fact that fixing something as soon as it breaks is important, what many may not realize is that there are high costs associated with working in reactive mode. An effective preventive maintenance program can preserve equipment and keep it in optimum condition, making unexpected equipment failure mostly a thing of the past.



    There are two basic approaches to maintenance management: reactive and proactive. Reactive maintenance, which is precipitated by failure, results from a lack of preventive and predictive maintenance. On the other hand, proactive maintenance keeps equipment serviced and in working order through preventive and predictive maintenance.

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  • Aug 08, 2013

    Establish a Clear Asset-Naming Convention for Your CMMS System
    Category :

    If CMMS system users are complaining that they can’t find the information they’re looking for, it usually means that an effective asset-naming convention hasn’t been put into place. Creating an asset-naming convention involves defining and formatting the way assets are named within your system. It is essential to follow consistent naming standards when entering data into your equipment maintenance software so that assets can be identified and data can be retrieved quickly.



    Asset-naming conventions help you search for records and maintain the integrity of data. Standardized naming conventions also aid in data reporting and analysis. Come up with a useful naming convention before you go live with your CMMS system because it can be difficult to change later. Even if you manage to change it, your archived report data could become invalid. Small businesses should look at the big picture when establishing naming conventions, so they don’t have to alter their naming conventions later if their businesses grow and they purchase new assets.


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