Reporting is one of the most important functionality of computerized maintenance management software. Organizations spend a great deal of money to obtain data that they can use to make informed business decisions. The ultimate goal of implementing software for maintenance and facilities management is to achieve returns in the form of increased productivity and savings. Reporting modules aid maintenance managers in achieving this goal by enabling them to receive data from maintenance technicians, analyze the data, and make continuous improvements. Reporting modules also allow users to produce graphs and charts of key performance indicators (KPIs).
Custom Reporting Function
When selecting computerized maintenance management software, it’s important for maintenance managers to understand that a single system isn’t going to fulfill the needs of every organization out of the box. Managers need to have the ability to customize screens, fields, and functions to accomplish their desired goals. Although many computerized maintenance management systems come with canned reports, there’s no way a CMMS vendor will know exactly what information you need and how you want it organized. That’s why it’s essential to have the ability to create custom reports. However, it’s also important to make sure that a system’s custom reporting function is easy enough for inexperienced CMMS users to grasp so they can create their own reports. Some CMMS systems lack a custom reporting function or have one that requires software and programming knowledge to operate for even simple reports.