• Aug 04, 2014

    How Audits Contribute to the Success of CMMS Programs
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    Are you realizing the full benefits of your CMMS investment? How well is your organization utilizing its CMMS? Is your maintenance software working for or against you? The best way to find answers to these questions is by performing an audit. Audits reveal where you are, where you need to be, and how to get there. Audits also help you identify opportunities and ensure that your maintenance software is producing the data you need to make optimal decisions.


    A maintenance audit uncovers true problems with your maintenance system. However, an effective maintenance audit must also reveal the causes of problems with your CMMS programs or processes, so you can determine exactly what you need to change and fix it in order to improve performance. Whether you want to improve your current CMMS implementation or upgrade your CMMS software, it’s crucial to perform an audit.

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  • Jul 28, 2014

    Is Your Maintenance Department a Cost Center?
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    The term “maintenance” frequently conjures up negative thoughts. When you think of maintenance, you might imagine broken equipment or repairs that need to be made. Therefore, it isn’t surprising that many organizations view maintenance as a necessary evil and don’t treat it as a priority. Maintenance is often the first department that is cut when a company downsizes. However, it’s important to view maintenance as a positive activity in your organization because it keeps your assets in working order and significantly affects your bottom line.


    Maintenance is the backbone of any organization with equipment that needs to be maintained and is crucial to an organization’s long-term survival. After all, if a piece of equipment breaks down, you will not be able to deliver your products and services, which could have serious consequences for your business. Not only will equipment downtime hurt profits, it could also affect your customer service and damage customer relations.

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  • Jul 21, 2014

    7 Important Functions of Preventive Maintenance Software
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    CMMS software is used to manage the maintenance of equipment and facilities and keep track of maintenance activities. The following functions of preventative maintenance software could help you maximize the benefits of your software, boost productivity, and lower costs.


    1. Work orders


    Say goodbye to post-it notes, missed phone calls, and lost paperwork. CMMS systems typically include a work order management system that records and tracks all work orders. Work orders are the backbone of your maintenance operations, so any CMMS system should enable you to handle a heavy flow of work orders with ease.

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  • Jul 14, 2014

    Tips for Customizing Your Enterprise Asset Management Software
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    When implemented properly, enterprise asset management (EAM) software can boost your organization’s efficiency and help you achieve significant cost savings. However, you cannot expect to just press a button and achieve impressive results. It is often necessary for companies to customize enterprise asset management software to accommodate their operational practices.


    Any quality EAM software should be flexible and customizable, so you can tailor it to achieve your organization’s objectives and meet your evolving needs. Areas of an enterprise asset management system that you may need to customize include screen views, user access, report layouts, and database queries.

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  • Jul 07, 2014

    5 Ways to Make Your Equipment Last Longer with Preventive Maintenance Software
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    It goes without saying that if you service a vehicle on a regular basis, it will run more safely and efficiently as well as last longer. The same holds true for equipment at your manufacturing plant or facility. You can lower costs, boost efficiency, and make your current equipment last longer with the help of pm maintenance software. Software for maintenance management is an essential tool for managing the maintenance of facilities and production equipment.


    A large investment has been made to establish your plant or facility, so it makes sense to effectively manage their maintenance. Computerized maintenance management software (CMMS) records the assets your company owns and manages, alerts you when maintenance work needs to be performed on your assets, and provides you with information about spare parts, costs, and asset failures. Below are 5 ways to make your equipment last longer with preventive maintenance software.

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  • Jul 04, 2014

    8 Benefits of CMMS Software for Schools
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    School and university maintenance departments are responsible for keeping students safe, managing inventory, and complying with government regulations, among other tasks. Their maintenance departments typically manage hundreds, if not thousands, of work orders and assets each day. Various maintenance issues can arise at any given moment, so it’s important for schools to have an effective maintenance system in place.


    Schools and universities around the country have been facing budget cuts over the last several years. This has required maintenance managers to learn how to do more with less. CMMS software can help maintenance managers at schools and universities keep grounds safe and in good condition. The following are 8 benefits of CMMS software for schools and universities.

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  • Jun 02, 2014

    Types of Work Orders in CMMS/EAM Software
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    If you use CMMS/EAM software to track maintenance functions, work orders can help you maintain detailed records. A work order is used to formally request maintenance work that needs to be performed as well as communicate important information about the task to others who are involved.


    Assigning type to work orders can help you track the type of labor performed, determine work priorities, and assign a critical rating to each piece of equipment. Gathering and analyzing data about work order type enables you to determine whether it’s best replace or repair a piece of equipment. For example, if a maintenance manager looks back on work orders and finds that a number of unexpected repairs have been performed on a particular asset, he or she may determine that it would be best to replace it. Below are the main types of work orders used in a web CMMS.

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  • Apr 30, 2014

    2014 User Group Conference Announced
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    DPSI is pleased to announce that the 2014 DPSI User Group Conference and Training will be in Myrtle Beach, South Carolina on October 6-10, at the Hilton Myrtle Beach Resort.

    Don’t miss this opportunity to network with other users and DPSI through informative sessions, new product releases, usage and product tips. DPSI, along with the User Advisory Boards, are working on the agenda which will be available soon on Customer Corner.

  • Mar 26, 2014

    How Maintenance Software Cuts Costs and Increases Profits
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    Companies both large and small recognize the importance and value of effective maintenance management. Maintenance software is an essential maintenance management tool that reduces equipment downtime and increases the capacity of your equipment by automating maintenance tasks. Below are some of the ways in which preventive maintenance software can help your organization reduce costs and increase profits.  


    Prevent Equipment Breakdown and Failure

    When equipment breaks down, it can lead to lost production time, additional labor hours and overtime, increased costs, and potentially late deliveries. Maintenance software prevents equipment breakdown by reminding you when maintenance needs to be performed and ensuring that repairs are made before a piece of equipment begins to malfunction.
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  • Mar 19, 2014

    The Do’s and Don’ts of Maintenance Planning and Scheduling
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    The cornerstones of effective maintenance management are maintenance planning and scheduling, which ensure that maintenance technicians are at the right place at the right time with the right tools. Effective maintenance planning and scheduling involve prioritizing and organizing work so that it is completed in the most efficient manner possible. The advantages of proper maintenance planning and scheduling include the following:



    • More efficient use of labor hours
    • Reduced equipment downtime
    • Lower spare parts holdings
    • Faster execution of jobs
    • Cost savings
    • Improved workflow
    • Reduced injuries and stress

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