• Jul 06, 2015

    How to Create and Implement an Asset Management Strategy
    Category :

    According to the Institute of Asset Management, an asset management strategy is a “long-term optimized approach to management of the assets, derived from, and consistent with, the organizational strategic plan and the asset management policy.” Stated differently, an asset management strategy is a high-level but very important document that guides asset management activities within an organization.


    Asset Management Software

    An Overview of the Strategy Development Process

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  • Jun 30, 2015

    Why Training Is Key to the Successful Implementation of CMMS Software
    Category :

    Selecting and installing a CMMS program is an important decision for any organization, but it is even more vital to understand that implementation is not over at installation. It is vital to ensure that CMMS training occurs as part of the implementation, and is available on an ongoing basis as needed, for all departments. Failure to provide effective, in-depth training is one of the leading reasons CMMS program implementations fail.


    Training Demonstrates Best Practices


    One of the primary reasons to provide training across an organization during the implementation phase of a new CMMS is to provide instruction. Individuals at every level in various departments across the company need to know how to accomplish certain tasks in order to effectively do their jobs. Training provides detailed instructions and guidance on the spot and also includes documentation for review after the initial training.


    CMMS maintenance

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  • Jun 23, 2015

    8 Tips for Finding the Ideal Computerized Maintenance Management Software
    Category :

    Selecting the ideal computerized maintenance management system is an important task, one that will impact your organization for years to come. Choosing a CMMS that is a poor fit could result in downtime, lost profits, and poor employee morale. Consider the following tips to make the right choice for your maintenance and facilities management software package.


    1. Create a cross-functional selection committee. The best way to make a strong choice for CMMS software is to involve individuals from multiple levels and departments within the company. This will provide a broader perspective of the current maintenance and facilities management needs within the organization.


    Computerized Maintenance Management Software
    1. Review your current system. A thorough understanding of the system currently in place, its strengths, and its weaknesses, will highlight some challenges you intend to resolve with the new computerized maintenance management software.

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  • Jun 17, 2015

    5 Tips for Successfully Scaling Maintenance Management Software to Multiple Sites
    Category :

    Selecting CMMS software is a significant decision for an organization. Another equally significant milestone is scaling CMMS software from one site to multiple sites. There are two distinct ways in which in this transition may occur.


    The first is when a multi-site organization test pilots CMMS software at a single location initially. In this situation, the organization has satisfied all concerns with the initial implementation at the pilot site and is ready to expand the implementation to its other locations.


    A second situation in which CMMS software will be expanded to multiple sites is when an organization is expanding from a single site to a second site, either due to organic growth or as the result of an acquisition. Using the CMMS organization-wide also enables you to compare the performance of equipment at different sites with advanced reports. A collaborative approach to CMMS multi-site


    Centralizing your efforts by tackling your CMMS needs with a single solution is a good idea. Not only can you save on IT support costs, you can also improve collaboration between different locations and achieve a better return on investment.

    The following tips should be employed if your organization is contemplating an expansion from one site to multiple sites:


    1. Develop a detailed plan. Scaling CMMS software is a significant undertaking, and one that requires proper planning. A cross-functional team including maintenance managers and IT personnel and all other relevant stakeholders should be formed, and a detailed work plan put together. This work plan should include clearly defined roles and responsibilities for all parties, for each step of the scaling process.
    2. Implement an asset naming convention. When you run reports across various sites, it’s important for each asset in the system to be easily identifiable. It’s crucial to implement an asset naming convention for this reason.
    3. Select a system administrator. It’s important to assign someone to be the system administrator, so that person can edit and update global settings of the CMMS, such as maintenance types and custom asset fields. The system administrator should also have the ability to add, delete, and modify sites.
    4. Maintain tracking capability. Tracking the history of repairs and preventative maintenance is important because it helps your team identify problems and their causes, replace problematic assets, and stock parts. Ensure that the tracking capability built into CMMS software is can be transferred to multiple sites if you plan to implement the system throughout your organization.
    5. Choose a system that’s simple to implement and easy to use. Having a system that’s easy to set up and implement is vital when a variety of staff members will need to use the CMMS in multiple locations. After all, no software will be able to improve your maintenance department’s performance and help you achieve a return on investment if end users don’t adopt it.


    DPSI can provide your organization support for scaling your CMMS software to multiple sites. We offer the user-friendly iMaint CMMS software package, and have been in the maintenance management software industry for nearly 30 years. Contact us today for more information, or request a free demo today.

  • Jun 08, 2015

    Why EAM Software Fails to Deliver the Desired Results (And What You Can Do About It)
    Category :

    More than 90% of EAM software implementations are considered failures by the organizations that undertake them because the expectations of the implementations are not met in a meaningful way. However, by carefully applying these five concepts into an EAM implementation, the risk of failure is significantly reduced.


    1. Develop a detailed reference document that clarifies the specific needs and processes that must be managed by any potential EAM software package.Taking the time to create this document ahead of time serves two vital purposes. Firstly, it allows all the key decision makers for this significant purchase to get on the same page as it relates to requirements and functionality. Secondly, and perhaps more importantly, this reference document can be used as a scorecard for each EAM presentation. Instead of being wowed by bells and whistles, or conversely underwhelmed by a boring salesperson, the scorecard will act as an objective measure of each product’s applicability for the organization.

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  • May 29, 2015

    Tips for Reducing the Cost of Preventive Maintenance
    Category :

    Preventive maintenance can be a large burden on an organization, even if its goal of reducing downtime due to emergency maintenance is accomplished. By applying the following tips, an organization will be able to further limit preventive maintenance costs.


    Examine preventive maintenance requirements when an asset is purchased and regularly afterwards. Conducting this recurring review with subject matter experts such as engineers or senior maintenance staff will ensure the scheduled maintenance events and associated timelines are actually necessary. A surprising number of asset failures are due to poorly timed, poorly executed, or unnecessary maintenance procedures.


    Set flexible cost reduction goals. It has been said that you can only expect results in the areas you inspect. Applying this mantra to preventive costs means, among other things, stating and sharing a cost reduction goal to all relevant stakeholders. The communication of this goal will give all team members an opportunity to participate in and take ownership of the cost reduction goal. It is important to maintain a sense of flexibility around these goals, however, particularly in the earlier stages of the cost reduction goals. It may be that a particular goal is too aggressive, so it is vital to give the staff and management team an opportunity to adjust the goal moving forward, while still celebrating progress.

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  • May 16, 2015

    Save Time and Money with Work Order Management Software
    Category :

    The term “maintenance” often carries a negative connotation because it is associated with being an added expense. However, maintenance is an essential activity in any organization where equipment needs to be maintained, such as a facility, factory or fleets. If a piece of equipment is down due to a maintenance problem, there can be serious consequences. Equipment downtime could result in poor service, lost profits, or higher operational costs.

    Maintenance is more important than many people realize, and work orders are the lifeblood of a maintenance department. Planned maintenance keeps equipment in proper condition and ensures that a company is able to work productively and efficiently while maintaining customer satisfaction.

    departments juggle a variety of work orders, from routine preventive maintenance tasks to emergency repairs. However, keeping up with scheduled and on-demand maintenance tasks can quickly overwhelm a manual or paper-based work order scheduling system. Additionally, using an outdated work order tracking system tends to have a negative impact on service quality, labor usage, and dispatch times. Work order management software simplifies and controls the work order management process, eliminating guesswork, doing away with paper requests, and creating a traceable history.

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  • May 08, 2015

    New OSHA Regulations and What They Mean for Maintenance
    Category :

    The U.S. Department of Labor’s Occupational Safety and Health Administration (OSHA) continues to play a more active role in ensuring employee safety through its investigations and enforcement actions. In 2014, over 39,000 inspections were conducted, with a strong focus on companies in the chemical facility and refinery industries, as well as organizations with a large number of temporary employees. Some of the most cited standards in 2014 include fall protection, hazard communication, and respiratory protection, lockout/tag out procedures, and electrical wiring and systems design. As OSHA continues to enhance its activities, it is vital for any organization to understand both the new regulations and the enforcement priorities.


    Twice each year, OSHA releases it regulatory agenda, which serves as a primer for understanding both the upcoming changes to written standards and enforcement priorities. The most recent report indicated potential actions on 26 different regulations, but more importantly identified two relevant regulations which either already have gone into effect, or should be active during the 2015 calendar year: the updated written standards related to slips, trips, and falls, and the record keeping rule.

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  • May 06, 2015

    Justifying the Cost of Fleet Maintenance Software
    Category :

    Considering a move to fleet maintenance software can be overwhelming due to the initial outlay of costs, not to mention the cost of changing processes. However, a closer consideration will show how the benefits of fleet maintenance software far outweigh the costs.



    Gains of Time and Efficiency


    Using fleet maintenance software results in improved efficiency in the maintenance management of your fleet. This is due to a reduction in the number of unscheduled maintenance requests, as well as having all maintenance records and applicable tools and materials at hand. This frees up time, focus, and resources to focus on other operational areas. It is common to see management teams become leaner as a result of implementing fleet management software.

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  • Mar 19, 2015

    How to Select the Best Maintenance Policy for Your Assets
    Category :

    A company must perform maintenance on their assets in order to maximize return-on-investment. Deciding on an appropriate maintenance policy for each of your assets is important to creating an effective maintenance environment. A maintenance policy defines your approach to maintaining a particular asset.



    It’s important to consider the impact of asset failure as well as asset performance, reliability, age, and condition when deciding what type of maintenance policy to use. There are three different maintenance policies to choose from:


    1. Use-based maintenance
    2. Failure-based maintenance
    3. Condition-based maintenance

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