CMMS software is an incredibly valuable tool for organizations that perform maintenance across various industries.If maintenance software is properly set up and integrated into an organization’s operations, the benefits are remarkable. The following are 10 important capabilities of CMMS software.
In any asset-intensive business, it’s crucial to take the best care of assets as possible. It’s also vital to avoid downtime, which can have a significant impact on your company’s bottom line. The following initiatives can help your organization improve asset utilization rates and operational performance while reducing long-term capital costs.
Thanks to a new partnership with DPSI, SYSCON-PlantStar now offers maintenance management solutions that complement PlantStar’s manufacturing execution systems. “We’ve been looking for the ideal resource for our customers’ preventive maintenance needs that can encompass the equipment monitored by PlantStar as well as their other plant assets. DPSI has met our criteria on all levels: They have a proven track record of over 25 years, their software is flexible and scalable, and their products are competitively priced,” said Gary Benedix, Vice President at PlantStar.
An additional benefit is the user-friendly integration between the two systems. “Even though both PlantStar and DPSI have multi-tiered software programs, the sharing of information will be seamless and intuitive,” said Mr. Benedix. In a plastics facility, for example, the PlantStar program will gather a machine’s total run hours, the number of cycles on a mold/tool, and downtime tracking by reason and pass it to the DPSI system for preventive maintenance planning.
Whenever an organization has a major failure of any sort, the top priority is to recover from the immediate damage or problems. From there, the next step is to keep it from ever happening again. Root cause analysis is a vital corrective step, allowing you to identify where losses are taking place and how they can be mitigated to improve equipment reliability and performance.
Root cause analysis is a maintenance troubleshooting method that helps organizations identify and control the systemic causes of a maintenance problem. When you experience a problem, you have to start by asking why the problem occurred. You repeat this process until you uncover the underlying cause. Toyota made the “5 Whys” method of root cause analysis famous. This method involves asking, “Why did this happen?” repeatedly until the cause is determined. Then you can come up with a long-term corrective action that will fix the underlying issue. Read More
One of the biggest challenges facing facilities is effectively managing different types of assets without creating a huge workload for staff. The unexpected downtime or retirement of assets can have disastrous results. Further, a series of asset failures can begin to build a negative reputation of your company, which can then reduce the probability of gaining new customers over time. For these reasons, it is vital to learn how to make the most of assets by effectively managing the asset lifecycle.
Facility maintenance software can be used to track all asset activities and optimize the utilization of assets. Asset lifecycle management enables your organization to make the most of your assets and derive greater value from them. Each asset has a lifecycle and the key to effective asset management is to know where it is in its lifecycle and whether it is providing value to your organization. Read More
The ultimate goal of using a computerized maintenance management system is to increase productivity. Indeed, the investment of time, human resources, and financial considerations associated with implementing CMMS software is significant, so it’s only reasonable to expect returns in the form of increased efficiency.
To a certain degree, the mechanics of measuring and reporting maintenance productivity will vary from system to system, in that the process of creating and running reports will differ. However, there are certain broad-based approaches to measuring and increasing maintenance productivity that will prove valuable, regardless of the computerized maintenance management system selected.
Gather a Wealth of Data
The first key is to remember that every software package is only as good as the data that is entered into it. This seems obvious, but reports cannot be run off of data points that are not captured. Therefore, it is important to gather all data points possible. In relation to the assets themselves, data points to capture include: Read More
Once you have implemented maintenance management software, your organization will quickly begin to see the benefits of this system on your operations and your bottom line. The management team will look to expand its influence in new ways within the company. However, expansion without a clear purpose or function will only serve to create confusion, so it is important to approach this expansion carefully. There are three key opportunities to advance or expand the use of maintenance management software:
Going mobile. Depending upon the level of tech-savviness in your organization, maintenance technicians may or may not already be heavily utilizing smartphones and tablets in the field. Either way, if you have not considered the mobile aspect of maintenance management software, this is a vital area for your consideration. By taking advantage of mobile technology, your maintenance technicians will be able to provide real-time updates to their activities and reduce the need for duplicate tracking of activities.
Expanding to new sites. Each time a new site is put into service, there is an opportunity to expand the maintenance management software.
Integration with new or existing software. While having maintenance management software is profoundly helpful, imagine the extended usefulness once the system is integrated with your ERP system, or your general ledger software. The potential for automation and removal of duplicate efforts is monumental.
If you select EAM software that fits your organization, get buy-in from all relevant stakeholders, and implement the system properly, an EAM system can be an invaluable tool that achieves productivity, savings, and streamlines asset management. However, there are a number of potholes on the road to efficiency that can prevent the effective utilization of EAM software within a company. The following are 5 mistakes that organizations must avoid when using EAM software.
Conducting generalized, one-time training. EAM software represents a major shift in workflow for most organizations, and these changes impact nearly every employee, from the financial controller to the service clerk. It is vital that initial training is provided for all relevant stakeholders in the organization. But this initial training cannot take a “one-size-fits-all” approach. Rather, individualized training that focuses on both the overall functionality of the EAM software and the specific uses for each employee role will provide a strong foundation for growth. Over time, it’s important to provide refresher training and short classes related to updates to adequately address training needs.
Fleet maintenance management software can benefit organizations in an array of industries with fleets of any size, no matter how small or large. An understanding of these benefits will allow you to make an informed decision as to whether fleet maintenance management software is a wise investment for your organization.
Automated Fleet Maintenance Scheduling
As with other types of computerized maintenance management software, vehicle feet maintenance software allows an organization to schedule regular maintenance tasks in advance and in accordance with business requirements. This scheduling capability allows a company to minimize the inconvenience of downtime for a given vehicle. Fleet maintenance software ensures that preventive maintenance is performed on time, keeping your vehicles in peak operating condition and minimizing unexpected repairs. Read More
There a number of pitfalls along the way to the successful implementation of CMMS/EAM software, including poor executive support and the underestimation of implementation costs. Perhaps the most dangerous pitfall comes after implementation, however, in the form of ineffective or insufficient training for users of the CMMS or EAM software.
One Size Does NOT Fit All
The first mistake an organization makes when conducting training for a CMMS or EAM system is to train all types of users in the same manner, using the same training material. This is a significant error because it doesn’t cater to the needs of each user role. Read More