02 Sep 2014      |      by Carol Owens


How Preventive Maintenance Software Saves Money

Preventive maintenance consists of scheduling inspections and maintenance to ensure that equipment continues to operate efficiently and to avoid unplanned maintenance activity. Examples of preventive maintenance tasks include cleaning, adjustments, testing, and parts replacement.


Appropriate preventive maintenance scheduling can reduce equipment downtime and increase reliability. On the other hand, if you allow a piece of equipment to run till it breaks down, emergency maintenance will have to be performed. This means that the equipment will be unable to perform its function until it is restored to working condition.

Extend Equipment Life


Maintaining equipment through preventive maintenance extends its life cycle and eliminates the premature replacement of parts and equipment. Preventive maintenance software generates preventive maintenance tasks and makes it easier to follow manufacturers’ guidelines. To determine the monetary value of a CMMS system, you can estimate the number of years you expect to extend your equipment’s life-cycle through automated preventive maintenance. Compare this with the total purchase cost of the equipment and you can come up with a tangible dollar amount.


Reduce Equipment Breakdown and Downtime


If your equipment isn’t maintained properly, it will break down more often and experience more downtime. This leads to lost dollars. If you use preventive maintenance software to schedule and track preventive maintenance tasks, you can reduce unexpected breakdowns and emergency maintenance issues. Properly maintained assets perform more efficiently and fail less often. Having equipment up and running efficiently has a huge impact on your organization’s overall productivity and effectiveness.


A well-executed preventive maintenance program leads to a decrease in unplanned repairs, which lowers costs. And if equipment breaks down, CMMS software gives you quick and easy access to equipment history, manufacturer information, specs, and warranty information, so maintenance technicians can handle the repair quickly. Furthermore, routine repairs eliminate the need for expensive, large-scale repairs.


Increase Labor Productivity


When you implement an effective preventive maintenance program, you are able to make better use of your maintenance workers’ time and reduce overtime costs. This is because maintenance workers can complete maintenance tasks on a scheduled basis rather than unexpectedly.


If you use CMMS software, you can look at the cost of repairs across the life of a piece of equipment to determine whether it should be replaced. By performing routine preventive maintenance, you may also discover that a piece of equipment is operating perfectly, even when it is past its prime. This enables you to postpone or avoid equipment replacement, which can lead to a reduction in expenses. You can also analyze the data that preventive maintenance software generates to identify equipment that has excessive maintenance costs, which could indicate the need for corrective maintenance or equipment replacement.


CMMS software is an investment for your organization, and as with any investment, you probably want to see a return on investment (ROI). Preventive maintenance software streamlines maintenance operations and helps your company become more efficient. The system captures key data and turns it into reliable information that enables you to make cost-effective choices about maintenance management. The financial benefits of implementing CMMS software can pay back the initial investment many times over by lowering operating costs and reducing expenses. The more valuable your assets and equipment, the greater the returns will be. DPSI is eager to assist you in becoming the next success story. Sign up for a free trial of our preventive maintenance software for more information.

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